Medical Front Desk Supervisor

Medical Front Desk Supervisor

Medical Front Desk Supervisor


Wesley's west Phoenix "Golden Gate" site 1625 N. 39th Ave. Phoenix Ave. 85009 / Wesley's south-central Phoenix site 1300 S. 10th St. Phoenix, AZ 85034.




Front Office Supervisor


Job Summary: The Front-Office Manager works closely with the Health Center Operations
Manager and is responsible for the supervision and management of front office staff to include
Front Desk Receptionist (s), Medical Schedulers, Medical Records and Referral Coordinator (s). This position is responsible for delivery of exceptional quality patient experiences.

Duties and Responsibilities:
Oversees and manages the day to day operational functions of the front desk and assumes responsibility for direct reporting personnel, front desk orientation of new front office staff and ongoing staff development training.

Evaluates and manages front desk staff performance; coaches and develops employees to ensure employee productivity, quality of work, and alignment of goals with our mission, vision, and values.

Collaborates with the Health Center Operations Manager to provide leadership, direction and support for all aspects of clinic activities to ensure accomplishment of its objectives.

Collaborates with the Health Center Operations Manager to ensure patient objectives are being met and complaints are identified and resolved in a timely manner.

Collaborates with Medical Scheduler Supervisor in creating and implementing Provider office and call schedules along with the Medical Director.

Promote regular and ongoing opportunities for all staff to give feedback on front desk operations.

Ensures that front office staff understand and implement Title X family planning services, Well Woman HealthCheck (WWHP) program, HRSA COVID-19 Program and sliding fee discount schedule requirements.

Collaborates with Chief Financial Officer, Chief Operations Officer and Health Center

Operations Manager to ensure front office understands and is in compliance with all financial, billing and sliding fee policies and procedures.

Maintains a knowledge base of HEDIS, Title X and WWHP requirements and implementing clinical performance methods to improve HEDIS and Title X performance.

Collaborates with Health Center Operations Manager by using patient, employee, and physician satisfaction tools to gauge satisfaction of service delivery and initiate change as needed, communicates patient complaints and satisfaction to the Risk Management and Quality Manager.

Assists in grant (federal, state, and local) application processes.

Participates in continuing education activities and professional development for professional growth, licensure and certification requirements.

Splits time between both clinic sites to be present for both sites on a weekly basis.
Performs other related tasks as required.


Required Education/Experience:

3 years of experience in a medical office environment.

Knowledgeable in a variety of skill sets related to front desk, including but not limited to the following areas: claims, patient eligibility, medical records and scheduling

Knowledgeable of Medicaid and/or Medicare programs.

Knowledgeable of CMS regulatory requirements

Knowledgeable of NCQA, HRSA, HEDIS, Title X, WWHCP and CAHPS requirements.

Demonstrated leadership and organizational skills.

Must pass criminal background check, and be eligible for fingerprint clearance card.

Must have CPR and BLS certification or be willing to acquire on the job.

Bi-lingual in English/Spanish preferred.

Additional Qualifications:

Promotes and believes in Wesley Community Centers mission statement, “Together we empower positive change."

Ability to relate to the public regardless of ethnic, religious, gender identification, sexual orientation or economic status.

Familiar with the local community and have knowledge of services and resources that are available.
Competent in computer software such as spreadsheets, word processing and other programs that are necessary for performing the required tasks.

Job Type: Full-time

Pay: From $17.00 per hour

401(k) matching
Dental insurance
Disability insurance
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

8 hour shift
Monday to Friday

Associate (Preferred)


Customer Service: 1 year (Required)

Computer Skills: 1 year (Required)

Spanish (Required)

Work Location:
Multiple locations

Typical start time:
Typical end time:

This Job Is Ideal for Someone Who Is:
Dependable -- more reliable than spontaneous
People-oriented -- enjoys interacting with people and working on group projects
Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
Detail-oriented -- would rather focus on the details of work than the bigger picture
Achievement-oriented -- enjoys taking on challenges, even if they might fail
High stress tolerance -- thrives in a high-pressure environment

This Job Is:
A job for which military experienced candidates are encouraged to apply
A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
Open to applicants who do not have a college diploma
A job for which people with disabilities are encouraged to apply

Company's website:


Work Remotely:

COVID-19 Precaution(s):
Remote interview process
Personal protective equipment provided or required
Plastic shield at work stations
Temperature screenings
Social distancing guidelines in place
Virtual meetings
Sanitizing, disinfecting, or cleaning procedures in place

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